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Frequently Asked Questions

AP, IB, and Transfer Credit
How do I submit AP, IB, or transfer credit?
Does AP, IB, or transfer credit count toward AXLE?

Appointments
How do I make an appointment?
Why do I have to make an appointment?
When do I need to make an appointment?

Enrollment
When do I enroll in classes?
May I take a class pass/fail?
YES won't let me enroll; what should I do?

Add/Drop and Withdrawal
When is the end of the drop/add period?
When is the last day I can withdraw from a class?
How do I withdraw from a class?
What do I do if I'm failing a class?

Transfers
How do I transfer to another school or college at Vanderbilt?
Whom do I talk to about transferring to another university?

Summer Work and Summer Internships
How can I get credit for summer courses at another college?
How can I get credit for a summer internship?

Majors and Minors
When do I declare a major/minor?
How do I declare a major/minor?
How do I find a major/minor adviser?

Study Abroad
Where can I get information about study abroad?

Pre-professional Advising
Where can I get information about pre-med or pre-law?

Letters of Recommendation
Can a CASPAR adviser write me a letter of recommendation?

 


 

How do I submit AP, IB, or pre-freshman credit?
For AP and IB credit, check with the College Board and the International Baccalaureate to make sure your scores have been reported to Vanderbilt. Then, direct any questions about AP or IB credit to Lisa Wright in the Office of Academic Services for the College of Arts and Science. Once you’re on campus, you can take a copy of your scores to 350 Buttrick Hall.

Pre-freshman credit must be resolved prior to the first day of classes. Consult the University Registrar's "Transfer Credit" page for more information and instructions for submitting syllabi and transcripts.

Does AP, IB, or pre-freshman credit count toward AXLE?
AP and IB credit do not count toward AXLE. Transfer credit earned at the college level before you matriculate (i.e., "pre-freshman credit") may count toward AXLE and graduation.

How do I make an appointment with my CASPAR adviser?
Click here or on the link in the sidebar. If you have problems making an appointment, please call the CASPAR office at 615-343-0071 or drop by the main office at 225 The Ingram Commons between 8:30 a.m. and 4:00 p.m., Monday through Friday.

Why do I have to make an appointment to see my CASPAR adviser?
All CASPAR advisers have between 150 and 200 advisees. With this number of students, it makes more sense for us to schedule appointments so that you can see an adviser when you need to. If you have an urgent or quick question, you can stop by your adviser’s office; if you cannot reach your adviser in person or by phone or email, please call 615-343-0071 (or stop by the CASPAR main office at 225 The Ingram Commons) to see if the Director or Assistant Director can help you.

When do I need to make an appointment to see my CASPAR adviser?
All pre-major students are required to meet with their CASPAR adviser at least once per semester to discuss courses for the following semester. However, you are welcome to make an appointment any time you have something to discuss: for example, when you are struggling in a course and wondering if you should withdraw, when you are reconsidering your major plans, when you are excited by something you’re learning in a class and wondering where you might go next with the discipline. Click here or on the link in the sidebar to make an appointment with your CASPAR adviser.

When do I enroll in classes?
You can always find the most up-to-date information about when you can register or make changes to your schedule in the Student Registration section of YES . You can also find relevant dates on the College of Arts and Science’s Academic Calendar.

May I take a class pass/fail?
Yes, you may take up to 18 hours of classes pass/fail in your undergraduate career as long as you have completed two semesters at Vanderbilt, have achieved sophomore standing, and are not on academic probation. Pass/fail courses cannot count toward AXLE, major, or minor requirements. Students may take only one course per semester on a pass/fail basis. For more information about taking courses pass/fail, consult the section titled "Taking Courses for P/F Credit" in the College of Arts and Science section of the Undergraduate Catalog.

YES won't let me enroll; what should I do?
There are two main reasons why you are unable to enroll: technical difficulties or a hold.

First, check the Help tab in YES for advice with troubleshooting YES problems. You can also consult these user guides: "YES: A Primer" and "YES Mobile."

Second, check the Holds section in YES to see if there is a hold on your account. The most frequent hold for first-year students during the registration period for the spring semester is for failure to submit a “Buckley” form or Consent to Release Academic Information Form. You can submit this form to the Office of Academic Services in 350 Buttrick Hall. Other holds include a financial hold if your bill has not been paid or an advising hold if you have not seen your adviser prior to the registration period. Once you've determined the nature of the hold, contact the appropriate office to see what you need to do so the hold can be released.

Note that entering students will not be able to enroll in classes if they have not completed the immunization requirements.

When is the end of the drop/add period?
The Open Enrollment period, during which you can make changes to your schedule, generally begins in mid-July for the fall semester and mid-December for the spring semester and runs through 11:59 p.m. Central time on the fifth day of classes of the semester. During Open Enrollment, you may add and/or drop classes via YES; no instructor or adviser signature is required.

You may add or drop with a Change of Course Request Form through 4:00 p.m. on the tenth day of classes, also known as the Administrative Drop period. Please note:

  • You will need the instructor's signature on the form to add a course or make level changes in foreign languages during the Administrative Drop period.  Please understand two things: 1. You should not expect to add a course in this second week that you have not been attending. 2. Instructors are under no obligation to add you to a course.
  • You will need Director of Undergraduate Studies John Rafter's signature on the form to make level changes in Math during the Administrative Drop period.
  • You will need your adviser's signature to do any of these things. Know that your adviser will not sign your Change of Course Request form if your instructor or Professor Rafter has not already signed the form.

Once you have the appropriate signature(s), return the form to 350 Buttrick Hall.

You can find all of this information on the College of Arts and Science’s Academic Calendar.

When is the last day I can withdraw from a class?
The Friday (Wednesday in the fall, Friday in the spring) of the eighth week of classes at 4:00 p.m. See the College of Arts and Science’s Academic Calendar.

How do I withdraw from a class?
Pick up a Change of Course Request Form from 350 Buttrick Hall, complete your portion of the form, obtain your instructor's signature, then obtain your CASPAR adviser’s signature—remember, you'll see your adviser more quickly if you make an appointment. If you're still going to be carrying 12 hours or more after withdrawing, return the form to 350 Buttrick Hall. If you are going to be under 12 hours after withdrawing, you will need to schedule an appointment with an associate dean by calling 615-343-3141 or 615-322-2844. Make sure to bring the Change of Course Request Form with you to that appointment.

What do I do if I'm failing a class?
Do your best not to despair or panic! Although this is probably a new situation for you, know that other Vanderbilt students are having a similar experience, maybe even in the same course. First, go to see your professor or TA during office hours or schedule an appointment with him or her. Take all of your graded work to that meeting so that you can discuss it with your instructor. Questions to ask include: Where do I seem to be going wrong? How can I prepare better for tests? What should I be doing differently in my essays?

Next, come up with a plan for studying differently for this course. In this situation, many students will say that they are going to “study harder” without any idea of what studying harder would entail. Change your study habits, opting for active strategies (e.g., solving problems, annotating your reading, consulting with the Writing Studio) and prioritizing the class you're failing over social and service obligations. See your CASPAR adviser to discuss strategies for addressing the problem, including making use of individual tutoring, study halls, drop-in sessions for quantitative courses, and the Writing Studio, as well as study skills and time/stress management skills counseling at the Center for Student Wellbeing.

How do I transfer to another school or college at Vanderbilt?
Consult the Intra-university Transfers section on the University Registrar website. Read the letter on this page from the school or college to which you want to transfer. That letter will identify a person in that school or college with whom you should speak or a meeting about transferring that you should attend. After attending an individual or group meeting, fill out the form on this same page, paying attention to the stated deadline. Please note that students are not eligible to transfer until they have completed two semesters at Vanderbilt.

How do I transfer to another university?
Many schools use the Common Application for transfer students. Consult its website to determine if your prospective schools use the Common Application. If they don't, then go to the website of each school and look for information about transferring, most likely on the admissions page. Whether you use the Common Application or fill out a school-specific one, you will probably need a university official to complete some part of the application. Call 615-343-3141 to make an appointment with Associate Dean Yollette Jones for assistance with this portion of your transfer application.

How can I get credit for a summer course at another college?
You can find detailed instructions on the University Registrar's "Transfer Credit" page. You must be in good standing to seek approval for summer work elsewhere. Summer work elsewhere cannot count toward AXLE or grade replacement.

How can I get academic credit for a summer internship?
Set up a meeting with Dean Yollette Jones by calling 615-343-3141. She will explain the process and help you identify a faculty supervisor.

When do I declare a major/minor?
You can declare a major as early as the first day of your third semester in residence (for most students, the fall semester of their sophomore year) and must do so no later than around the middle of your fourth semester in residence (usually the Friday before Spring Break).  If that fourth semester is in the fall, you must declare a major by mid-October.

How do I declare a major/minor?
You can find detailed instructions for declaring majors and minors, including forms, in the Academic Policies section of the Office of Academic Services website.

How do I find a major/minor adviser?
Go to the department of your intended major to find out how they assign major advisers.

Your CASPAR adviser does not sign major or minor declaration forms.

Where can I get information about study abroad?
Consult the GEO website and make an appointment to meet with a GEO adviser.

Where can I get information about pre-med or pre-law?
Your CASPAR adviser can give you general information about how to get started in pre-health or pre-law studies.

Pre-health professions students should get to know the Health Professions Advisory Office (HPAO), which has the most current information about admissions requirements, shadowing and internship opportunities, and undergraduate research possibilities.

Pre-law students should attend a pre-law workshop session. Once you've attended pre-law workshop, you can then make an appointment with the pre-law adviser, Professor Carrie Russell.

Can my CASPAR adviser fill out recommendation forms and/or write me a letter of recommendation?
Yes, if he or she knows you well enough to comment on your strengths and weaknesses for the position, award, or scholarship for which you are applying. If the recommendation form or letter requires first-hand knowledge of your academic capabilities, you would be better served by asking the instructor in one of your courses to fill out the form or write the letter.