How to Read Grants' Monthly Reports

Monthly Reports for all financial centers are generated on the fifth business day of each month. Faculty can download these reports from eDog (in Word 2003 format) for all centers for which they are the responsible person. Administrative staff and department chairs can download these reports for all centers to which they have been granted "eDog access".

Although the eDog application lists three dozen reports, only a small subset of these reports are available for a given center. (Which reports are available depend on the type of center being examined and whether there had been any financial transactions in the preceding month.) Most faculty and staff will be able to find all information they need about a grant in one the following three reports.

 

simplest to read:
MD90T: Grant Summary Monthly Report

• A one-page, high-level overview of budget information and expenses summarized in five highly aggregated groups of accounts (Salaries & Fringe Benefits, Travel, Equipment, Subcontracts, Other Direct Costs)
• This is the report to view if all you want to know is how much was budgeted, how much has been spent, and how much you have left to spend.

» Sample MD90T Report and explanation of key elements

 

a more detailed listing of budget and expenditures:
MD90S: University Central Designated Funds Monthly Report

• budget information, current month and project-to-date activity, and encumbrances summarized by individual account number (i.e., by types of expenditures, such as: printing, office supplies, domestic travel, overseas travel, faculty salary, staff salary, etc.)

» Sample MD90S Report and explanation of key elements

 

listing of individual transactions:
MD091: Report of Transactions

• Detailed listing of each transaction that occurred in the month, sorted by accounts

» Sample MD091 Report and explanation of key elements

 

eDog and other financial information systems log-in

• ePac (Electronic Personnel Action Change)
• NCOA (Narrative Chart of Accounts)
• WALDO (Web Access to Labor Distribution Online)

 

Information from Office of Financial Affairs ("OFA," a.k.a. "Accounting")

OFA Financial Applications web page

• Detailed instructions for accessing eDog and obtaining reports.
• Online guide for eDog users.
• Listing and brief description of all three dozen reports obtainable in eDog.

OFA Monthly Reporting web page

• Additional information about monthly reports.
  • Listing and brief description of all three dozen reports obtainable in e-Dog

 

VU Center Numbering Logic

• The logic imbedded in center numbers

 

VU Account Numbers

• Account descriptions
• Search for accounts by keyword or account number
  [VUnet ID and password required]