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Grant Management

The College of Arts and Science Office of Research provides administrative oversight for externally sponsored research activities throughout the award life cycle. This includes:

  • Proposal development assistance
  • Award administration guidance
  • A&S research policies and procedures
  • Grant management training
  • College-level review/approval

Pre-award services include:

  • Guidance and oversight for the development of the grant proposal
  • Assistance with interpreting and applying guidelines established by the funding opportunity
  • Correspondence with the sponsor, as necessary
  • Contact with sub-award organizations, as needed, to collect required documentation
  • Development and review of the proposed budget for accuracy, compliance, and consistency
  • Compliance with sponsor, university, federal, and non-federal rules and regulations
  • Application of A&S policies & procedures
  • Record creation for the research proposal in Vanderbilt’s required electronic applications
  • Coordination with Vanderbilt’s Sponsored Programs Administration (SPA)
  • Assistance with electronic assembly and submission to the sponsor

Our post-award services include partnering with departments for:

  • The receipt of new awards and Oracle award/project numbers
  • Assistance with interpreting and applying guidelines established by sponsors
  • Compliance with costing standards established by sponsors and the university, to ensure charges are allowable, allocable, and reasonable
  • A financial review for each sponsored project, provided every 60 days to principal investigators 
  • The closeout and final reporting of awards once sponsored projects are complete
  • Communication with Vanderbilt's Office of Contract and Grant Accounting
  • Contact with the sponsor's programmatic and financial representatives for each award

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