Travel and Expense Reimbursement Policy

Faculty members, before committing funds or finalizing reimbursement, must review the College of Arts and Science Travel and Expense Reimbursement Policy below as well as the Vanderbilt University Reimbursement Policy. In cases where college guidelines differ from university policy, it is expected that the more restrictive policy take precedence.

PURPOSE

The College of Arts and Science Travel and Expense Reimbursement Policy outlines reimbursements that may be funded by other sources, pre-travel authorization requests, and reimbursement expense filing and reporting.

POLICY

Allowable Reimbursement Expenses

The College of Arts and Science adheres to university policy in regard to allowable reimbursement expenses. It is the responsibility of the individual to determine if expenses are allowed in accordance with applicable funding source, agency, sponsor, or other external group paying for reimbursement. College of Arts and Science faculty are required to use procedures outlined in university policy when making travel arrangements.

Travel Pre-Authorization

Written travel pre-authorizations are not required for official College of Arts and Science business. Faculty are expected to consult with their department chairs or program directors in advance about travel that may conflict with classes or interfere with other university obligations.

Reimbursement Expense Filing and Reporting

Refer to the university’s policy on expense filing and reporting.