Director of Undergraduate Studies (DUS) Support
Directors of Undergraduate Studies should have access to YES, PeopleSoft, and DocFinity. You may need to assist your DUS with securing access to these systems through the University Registrar’s website. DUS's will also need to be added as a departmental approver to the Individual Study workflow, and possibly the Major/Minor Declaration workflows in Kuali. User guides for both workflows are available on the Workflow page of the University Registrar’s website. Please direct any questions about systems or DUS Kuali workflow access to Kim Winters.
All course variance requests should be submitted by the DUS to the Office of Academic Services for final approval and submission.
Independent Study
Please review the policy for independent study. DUS's and the Office of Academic Services approve independent study requests once the course instructor has provided approval. Upon final approval, enrollments are processed by the Office of Academic Services or by the Office of the University Registrar. See the URO's user guide about this process.
Major/Minor Declaration
Please review the policy for declaring a major and minor. Students officially declare a major and/or minor by submitting the Major/Minor Declaration Form. The form is then routed to the department or program offering the major, where an approver ensures that the student meets department or program requirements and assigns an adviser. The form is then routed to the Office of Academic Services to ensure the student meets A&S requirements. Upon final approval, declarations are processed by the University Registrar’s Office.
A user guide detailing the major/minor declaration process can be found on the University Registrar’s website. If you would like to add, change, or remove departmental approvers, email the University Registrar’s Office and cc Amelia Bast.
Transfer Credit Course Review
Information about the transfer credit evaluation process can be found on the University Registrar’s website.
Scheduling Final Exams
Each term, the University Registrar’s Office publishes the Final Exam Schedule. After the course withdrawal deadline, the A&S Office of Academic Services will reach out to each department and program to solicit primary and alternate exam needs. If you have questions, contact Racquel Goff.
Yes
YES user guides for students, faculty, and staff are available on the University Registrar’s website. YES help is also available online and by emailing the YES Help Desk. To gain access to YES, submit a request form.
Campus Planning Interface (CPI)
Campus Planning Interface, which is managed by the University Registrar’s Office, is a platform through which academic departments and programs submit course scheduling data for the upcoming semester. CPI is only open during specific windows as outlined in each school's production timeline. CPI resources and user guides are available on the University Registrar’s website. If you need access to CPI, submit a request form.
The A&S Office of Academic Services offers supplemental training during specific times of the year that overlap with CPI production timelines. For questions or further training, please contact Racquel Goff.
PeopleSoft
PeopleSoft allows users with designated departmental roles access to registration functions, class rolls, and waitlists. If you need access to PeopleSoft, submit a request form. PeopleSoft user guides are available in the Program Specialists & Coordinators folder on Box. Additional PeopleSoft user guides can be provided by emailing Racquel Goff.
Please note that PeopleSoft requires the use of a VPN while out of the Vanderbilt wi-fi network.
Commencement Events
If your unit is interested in hosting a commencement event, email commencement@vanderbilt.edu to request that your event be included in the published calendar of campus events. More information can be found on the Commencement website.
Team Contact
| Records and Requirements arts-sci-records@vanderbilt.edu |
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| Form Submissions arts-sci-forms@vanderbilt.edu |
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| Administrative Committee arts-sci-ac@vanderbilt.edu |
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| Internships for Academic Credit arts-sci-internships@vanderbilt.edu |
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| Jennifer Chigbue Program Manager, Advising Buttrick 156 jennifer.chigbue@Vanderbilt.edu | |
| Racquel Goff Academic and Curriculum Services Manager 148 Buttrick Hall (615) 322-7937 racquel.goff@vanderbilt.edu |
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| Kim Winters Administrative Manager 143 Buttrick Hall mary.k.winters@vanderbilt.edu | |
| Amber Brodnax Senior Adviser 151 Buttrick Hall amber.brodnax@vanderbilt.edu | |
| Gwen Ildefonso Academic and Educational Support Program Coordinator 149 Buttrick Hall (615) 322-2844 gwen.ildefonso@vanderbilt.edu |
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| Amelia Bast Administrative Specialist 141 Buttrick Hall (615) 343-5495 amelia.bast@vanderbilt.edu |
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