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Furniture Guidelines

Policy

This policy provides information and guidelines to College of Arts & Science faculty and staff regarding furniture purchases. It is important to follow these guidelines to ensure we have furniture that is durable, environmentally sustainable, safe, and flexible.

Overview

  • All furniture purchases must adhere to approved Vanderbilt procurement policies, methods, and vendors.
  • Furniture must be commercial grade, not residential grade. Residential grade furniture does not hold up to sustained use, moves, and reconfigurations. Commercial grade furniture provides longer warranties and greater durability.
  • All fabrics must be flame-retardant or meet or exceed the California 117 Technical Bulletin for Flammability. Note that residential grade furniture is not required to meet this standard.

Faculty Offices

  • A&S faculty offices should be equipped with a desk, task chair, file cabinet, bookcases, and two guest chairs. If these items are worn out or broken, please discuss replacement furniture with Ginger Hitts.
  • Purchases for new or additional faculty office furniture are funded through faculty or departmental resources.

Lab Furnishings

  • Furnishings and equipment will depend on the needs of each individual lab.
  • Funding for lab furnishings and equipment not included in new faculty renovation agreements are sourced from faculty start-up funds.
  • All lab furniture surfaces (including chairs) should be made of cleanable, non-porous materials.
  • Please contact Jamison Jones before making any lab furnishing purchases.

Furniture Maintenance

  • To ensure cost-effectiveness, consider repairing, cleaning, or reupholstering existing furniture before replacing it. Quality furniture should be repurposed whenever possible.
  • Ensure proper disposal at the end of furniture lifecycle.

Procurement Methods

  • All furniture purchases must adhere to approved Vanderbilt procurement policies, methods, and vendors. Exceptions require prior approval from both Ginger Hitts and Procurement.
  • Faculty should refrain from direct orders or seeking reimbursements for furniture.
  • Submit quotes and drawings to Ginger Hitts for review before finalizing any order in Oracle.

Purchasing Process

  1. Look at the items available for A&S spaces.
  2. Go to the company website to confirm the item, size, color, etc. that you want. Refer to the preferred A&S colors and finishes before making your selection.
  3. Contact the relevant vendor and request a Furniture Proposal.
  4. Send your selection to Ginger Hitts for approval, along with the Furniture Proposal you received from the vendor.
  5. Make the order through the regular procurement process. Purchases are funded through faculty or departmental resources.

If you have any questions throughout the process, or you aren’t sure where to start, contact Ginger Hitts.

Vendors

Vanderbilt works with five approved vendors:

Within those vendors, A&S uses the following brands:

Furniture

View the available furnishings below for each type of workspace.

Meeting Space

  • Conference Room

    Kimball EVERYSPACEHerman Miller EVERYWHERENational FootingsKimball DOCK and BLOOM

    National JIMMYSOI SONA CONFERENCEOFS CINQUE

  • Meeting Room (smaller than conference room)

    Steelcase FLEX PERCH STOOLSitOnIt PARALLONNational WAVEWORKSKimball DOCK

    National WEITZNational ChaddySitOnIt KICKSTANDNational Jiminy

Office Space

  • Faculty Private Office

    KIMBALL NAVIYDNATIONAL WAVEWORKS


    A: HEIGHT-ADJUSTABLE DESK 60"D X 60"W

    B: MULTI-FILE 24" D X 30"W X 29"H

    C: SET ON BOOKCASE 30"W X 38"H

    D: WARDROBE 24"D X 15"W X 67"H

    E: MOBILE PED 15"W X 24"D

    F: BOOKCASE 30"W X 67"H

    G: WORK TABLE 30" ROUND

    KIMBALL PRIORITY KORESTEELCASE CURRENCY OFS CINQUE

  • Faculty Office Storage

    Multiple options available with several product lines.

    Kimball Priority, National Waveworks, Herman Miller Canvas
    private office storage

    A: FREESTANDING BOOKCASE 30”W X 67”H, 36”W X 67”H

    B: WARDROBE AND BOOKCASE TOWER 24”D X 30”W X 67”H

    C: WARDROBE 24”D X 15”W X 67”H

    D: LATERAL FILE 24”D X 30”W

    E: MULTI-FILE 24”D X 36”W

    F: BOX/BOX/FILE PED 24”D X 15”W

    G: BOX/FILE PED WITH CUSHION 24”D X 15”W

  • Staff Workstation (individual)

    SitOnIt Switchback

  • Shared Workspaces

    Kimball EVERYSPACE+NAVIYDSitOnIt SWITCHBACK or SURGEKimball CORE WORK CART

  • Task Seating

    SitOnIt - AmplifySitOnIt - Focus 2.0SitOnIt - Wit

  • Private Office Guest Seating

    SitOnIt FOCUS SIDE CHAIRNational GRINOFS CINQUENational TELLARO

    Kimball BLOOMSitOnIt ENVOI

    Midback and High-back option    		National EKLUNDKimball International TOLLIVER by ETC

Lab Space

  • Research Lab Stools

    Cramer - Citrus
    Available Options:

    Cylinder Options

    • Desk Height

    • High Height

    • Desk to Counter Height


    Casters

    • Standard rollers

    • Glides (stationary)


    Armless or Fixed Arms

    Color Options (base of back):

    • Black

    • Sky

    • White


    Shown as: High Height, Sky, Standard rollers, Fixed Arms

    Cramer - FusionR+
    Available Options:

    Cylinder Options

    • Desk Height

    • High Height

    • Desk to Counter Height


    Casters

    • Standard rollers

    • Glides (stationary)


    Armless or Adjustable Arms

    Footrings (High Height ONLY)

    • Flat surface round chrome footring

    • XL flat surface black footring


    Color Options (seat and back):

    • Black

    • Sky

    • Graphite


    Shown as: High Height, Black, Standard rollers, Adjustable Arms, XL black footring

    Fisherbrand - Vinyl
    Available Options:

    Cylinder Options

    • Desk Height

    • High Height (ESD only)

    • Desk to Counter Height


    Casters

    • Standard rollers

    • Glides (stationary)


    Armless or Adjustable Arms

    Footrings (High Height ONLY)

    • Flat surface round chrome footring

    • Flat surface black footring


    Color Options (seat and back): (not all colors available in all

    • Black

    • Gray

    • Dark Blue


    Shown as: Desk Height, Black, Standard rollers, adjustable Arms, no footring

Colors & Finishes

  • Laminates (for tables and desks)

    Designer WhiteDriftwoodSableTuscan

  • Metal Finishes (for tables & desks)

    Designer WhiteGraphitePremium Metallic

  • Fabrics (for chairs)

    SedonaSpicePop

    SlideCaliStrand

Contact

For questions about office/building furniture selection and purchasing, contact Ginger Hitts.

For questions about lab furnishings and equipment, contact Jamison Jones.