Furniture Guidelines Policy

This policy provides information and guidelines to College of Arts & Science faculty and staff regarding furniture purchases. It is important to follow these guidelines to ensure we have furniture that is durable, environmentally sustainable, safe, and flexible.

Contact Ginger Hitts for all questions related to office/building furniture selection and purchasing.

Contact Jamison Jones for all questions related to lab furnishings and equipment.

Policy | Process | Vendors | Furniture | Colors & Finishes

Policy

Overview

All furniture purchases must adhere to approved Vanderbilt procurement policies, methods, and vendors.
Furniture must be commercial grade, not residential grade. Residential grade furniture does not hold up to sustained use, moves, and reconfigurations. Commercial grade furniture provides longer warranties and greater durability.
All fabrics must be flame-retardant or meet or exceed the California 117 Technical Bulletin for Flammability. Note that residential grade furniture is not required to meet this standard.

Faculty Offices

A&S faculty offices should be equipped with a desk, task chair, file cabinet, bookcases, and two guest chairs. If these items are worn out or broken, please discuss replacement furniture with Ginger Hitts.
Purchases for new or additional faculty office furniture are funded through faculty or departmental resources.

Lab Furnishings

Furnishings and equipment will depend on the needs of each individual lab.
Funding for lab furnishings and equipment not included in new faculty renovation agreements are sourced from faculty start-up funds.
All lab furniture surfaces (including chairs) should be made of cleanable, non-porous materials.
Please contact Jamison Jones before making any lab furnishing purchases.

Furniture Maintenance

To ensure cost-effectiveness, consider repairing, cleaning, or reupholstering existing furniture before replacing it. Quality furniture should be repurposed whenever possible.
Ensure proper disposal at the end of furniture lifecycle.

Procurement Methods

All furniture purchases must adhere to approved Vanderbilt procurement policies, methods, and vendors. Exceptions require prior approval from both Ginger Hitts and Procurement.
Faculty should refrain from direct orders or seeking reimbursements for furniture.
Submit quotes and drawings to Ginger Hitts for review before finalizing any order in Oracle.

Purchasing Process

Look at the items available for A&S spaces.
Go to the company website to confirm the item, size, color, etc. that you want. Refer to the preferred A&S colors and finishes before making your selection.
Contact the relevant vendor and request a Furniture Proposal.
Send your selection to Ginger Hitts for approval, along with the Furniture Proposal you received from the vendor.
Make the order through the regular procurement process. Purchases are funded through faculty or departmental resources.

If you have any questions throughout the process, or you aren’t sure where to start, contact Ginger Hitts.

Vendors

Vanderbilt works with five approved vendors:

Alfred Williams & Company
Casey Wiegand, Account Manager
cwiegand@alfredwilliams.com
(615) 485-0111
AI Corporate Interiors
Cathy Waters, President & CEO
cwaters@aiciworks.com
(205) 871-4599
Nashville Office Interiors (NOI)
Missy Bean, Account Manager
mbean@noi-tn.com
(615) 329-1811
Office Resources, Inc.
Alicia Gragg, Account Executive
agragg@oriusa.com
(931) 265-0508
Workplace Modular Systems (lab tables)
Greg Chapman
gchapman@workplacenh.com
603-622-3727

Within those vendors, A&S uses the following brands:

Kimball International
OFS
SitOnIt
Steelcase (proprietary to Office Resources, Inc.)
Haworth (proprietary to NOI)
Herman Miller (proprietary to Alfred Williams)
Teknion (proprietary to AI Corporate Interiors)
Cramer

Furniture

View the available furnishings below for each type of workspace.

Meeting Space

Conference Room

Kimball EVERYSPACE

Herman Miller table

Herman Miller EVERYWHERE

National Footings

Kimball DOCK and BLOOM

National JIMMY

SOI SONA CONFERENCE

OFS CINQUE

Meeting Room (smaller than conference room)

Steelcase FLEX PERCH STOOL

SitOnIt PARALLON

National WAVEWORKS

Kimball DOCK

National WEITZ

National Chaddy

SitOnIt KICKSTAND

National Jiminy

Office Space

Faculty Private Office


KIMBALL NAVIYD A: HEIGHT-ADJUSTABLE DESK 60"D X 60"W B: MULTI-FILE 24" D X 30"W X 29"H C: SET ON BOOKCASE 30"W X 38"H D: WARDROBE 24"D X 15"W X 67"H E: MOBILE PED 15"W X 24"D F: BOOKCASE 30"W X 67"H G: WORK TABLE 30" ROUND	NATIONAL WAVEWORKS
KIMBALL PRIORITY KORE	STEELCASE CURRENCY OFS CINQUE

KIMBALL NAVIYD kimball-priority-naviyd