Registrar

Frequently Asked Questions

General Information


Registration: Students


Faculty: Registration & Advising

 


 

General Information: Students

Q. How can I get an audit of what major and/or AXLE requirements I have fulfilled?

A. Students can review degree, major, and AXLE requirements using the online degree audit system via YES.

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Q. How many hours are required to make class standing and to graduate?

A. Sophomore Standing: 24 hours, plus the completion of the basic Composition requirement and a First Year Writing Seminar
Junior Standing: 54 hours, plus the completion of a 100-level W course
Senior Standing: 84 hours
Graduation: at least 120 hours, plus the completion of an additional W or oral communications course.

Must complete last 30 hours at Vanderbilt

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Q. How do I change my graduation date?

A. Please come to the Arts and Science Deans office in 311 Kirkland Hall and complete the appropriate portions of the Declaration of Major form.

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Q. How do I declare my major?

A. Sophomores and juniors who wish to declare a major or make changes to their major may download a Declaration of Major form. Students will need to print enough forms to leave one each with the major department(s) and the Arts and Science Registrar's office.

  1. Take the form(s) to the department office of the subject area(s) in which you wish to major, where you will be assigned an adviser.
  2. An adviser will discuss the major requirements with you and sign both major declaration forms.
  3. Leave one form with the major department.
  4. Return one form to the Arts and Science Registrar's office (311 Kirkland Hall). For students with multiple majors, the form to be returned to the Registrar's office must have the signature of all major advisers.

Seniors who wish to make changes to their majors may do so only before the fifth class day of their senior year.

Students who wish to declare three majors first must petition the Administrative Committee. Petition forms are available in the Deans office.

» List of approved majors
» Declaration of Major form

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Q. How do I declare my minor?

A. Sophomores and juniors who wish to declare a minor or make changes to their major may download a Declaration of Minor form. Students will need to print enough forms to leave one each with the minor department(s) and the Arts and Science Registrar's office.

  1. Take the form(s) to the department office of the subject area(s) in which you wish to minor, where you will be assigned an adviser.
  2. An adviser will discuss the minor requirements with you and sign both minor declaration forms.
  3. Leave one form with the minor department.
  4. Return one form to the Arts and Science Registrar's office (311 Kirkland Hall). For students with multiple majors, the form to be returned to the Registrar's office must have the signature of all major advisers.

Seniors who wish to make changes to their minors may do so only before the fifth class day of their final semester.

» Declaration of Minor form

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Q. How do I get transfer credit for taking summer classes at another institution?

A. Coursework taken during the summer at a four-year accredited institution can be tranferred for credit at Vanderbilt.

You may transfer up to two classes of summer work elsewhere during your four years at Vanderbilt. In order to get transfer credit for summer work elsewhere, you first must meet with one of the Advising Deans. Once the dean has approved the work, you will take a petition form to the appropriate academic department to get the courses evaluated for credit. Return this form to 311 Kirkland Hall for the approval of the Registrar.

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Q. What are the GPAs required for Latin honors?

For students graduating in August or December 2013 and May 2014

  • summa cum laude. Students whose grade point average equals or exceeds that of the top 5 percent of the previous year's Vanderbilt graduating seniors. GPA of 3.905 or above.
  • magna cum laude. Students whose grade point average equals or exceeds that of the next 8 percent of the previous year's Vanderbilt graduating seniors. GPA of 3.793 - 3.904
  • cum laude. Students whose grade point average equals or exceeds that of the next 12 percent of the previous year's Vanderbilt graduating seniors. GPA 3.681 - 3.792

Please note: GPAs are not rounded up for the purposes of determining Latin honors.

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Q. How can I get into the honors program in my major department?

A. You must be nominated to the departmental honors program by the Director of the Honors Program in your major department.

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Registration

Q. A hold has been placed on my registration account. Who can remove it?

A. Several types of holds and reasons exist. Most typical is the adviser approval hold, which only your adviser can release. Please make an appointment to meet with your adviser before the beginning of registration for each semester. Your adviser will remove the registration hold after your meeting.

Registrar holds may be placed on your account for various reasons, including failure to submit a Consent to Release Academic Information; failure to declare a major in the fourth semester; and missing transfer credit materials. Only the Arts and Science registrar’s office can remove this type of hold.

Immunization holds and student account holds are placed by the Office of Student Health and the Office of Student Accounts, respectively. Please contact the appropriate office to discuss options for having one of these holds removed.

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Q. How do I get on the Wait List for a course?

A. If a course is closed, or if a particular reserve capacity has been met, then all students who attempt to enroll in the course will automatically be placed on the wait list until the wait list capacity is met. The new registration system features a “drop if enrolled” option, which lets you choose a course to drop if you get enrolled into a wait listed course.

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Q. How do I register for a course on a Pass/Fail basis?

A. First, click here for an explanation of the eligibility requirements for Pass/Fail.

You can change a course to Pass/Fail from your cart or from the enrolled classes screen. If a course is eligible to be taken on a Pass/Fail basis, then a notebook icon will appear on the course row: Notebook icon

• A window will appear and give you the option to select the Grading Basis from a drop-down menu.

Edit Class

• Select P/NP (Pass/No Pass) and click Save.

• Make sure that the success message appears at the bottom of the page. Once the deadline to change courses to Pass/Fail status has passed (the end of the Change Period), you will not be able to edit the grading status to Pass/Fail.

Saved

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Q. How do I register for an overload or an underload?

A. If you wish to register for more than 18 hours, you must meet with one of the Advising Deans in order to get permission for an overload. If you are a graduating senior in your final semester, you may get permission to register for fewer than twelve hours. You must meet with one of the Advising Deans in order to get permission for an underload. Students who are not in their last semester cannot be registered for fewer than 12 hours without incurring probation.

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Q. What should I do if I have a course conflict?

A. Please call 343-3141 or 322-2844 to set up an appointment.

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Q. How do I drop/withdraw from a course?

A. You can drop a course during each registration period until the end of the Change Period--the first week of classes during each semester. From your Enrolled screen in YES, click the red minus sign next to the class.

After the Change Period, an extended drop period will last until the 10th day of classes. Drops during this period must be processed by the A&S Registrar’s office. Fill out the Change of Course Request form, obtain the appropriate signatures, and submit to 311 Kirkland Hall.

Following this administrative change period, and extending to the end of the eighth week of classes, you may withdraw from a course with the consent of the instructor and your adviser--and, in certain cases, the dean.

In order to withdraw from a course, you must pick up a green Change of Course form from the Dean's office in 311 Kirkland Hall. Once you have obtained the required signatures, return the card to the A&S Registrar's office, also located in the Dean's office.

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Q. How do I register for a graduate-level course?

A. If you are a qualified senior, you may enroll in a graduate-level course by using the following procedure:

  1. Download an Undergraduate Enrollment Request for Graduate Level Course form, or pick up a form from the Arts and Science Dean's office in 311 Kirkland Hall.
  2. Obtain the written approval of the instructor of the course and the Director of Graduate Studies of the department in which the graduate course is being offered.
  3. Return the form to the A&S Registrar's office in order to be enrolled in the class.

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Q. How do I register for an independent/directed study course?

A. Independent study and directed study courses are intended for students in their junior and senior years. If you wish to register for such a course, you must use the following procedure:

  1. Download a Contract for Registration in Independent/Directed Study Courses form, or pick up a form from the Arts and Science Dean's office in 311 Kirkland Hall.
  2. Obtain permission to enroll from the instructor of your choice and the chair of the department in which the course is to be offered. Consult the instructor prior to the course request period of registration for the semester in which the study is to be undertaken.
  3. Register for the course through the appropriate department.
  4. Make a written study plan detailing the nature of the project and the amount of credit and have it approved by the instructor and the department chair (or the chair’s designee) by the tenth day after classes begin.

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Q: How do I register for an internship?

A. Please contact Dean Yollette Jones in the Arts and Science Dean's office in 311 Kirkland Hall for information on registering for an internship. She may be reached by calling 615.343.3141.

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Faculty

Q. I am going on sabbatical for a year, so my advisees will need to be reassigned. How can I get those changes made?

A. Major adviser reassignments will need to come directly from the department. Please send notification of those changes to Lisa Wright.

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Q. One of my advisees’ major audits shows Not Satisfied. A substitution will satisfy the missing requirement, allowing for completion of the major. To whom should notification of the substitution be sent?

A. Notification of a variance in major requirements must come directly from the Director of Undergraduate Studies in the major department.

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Q. One of my advisees’ AXLE audits is not showing a class to satisfy a requirement that the Undergraduate Catalog says it should satisfy. Who can fix this?

A. Please direct your advisee to the A&S Registrar's office.

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Q. One of my advisees would like to take classes at another institution during the summer. To whom should I direct him?

A. Your advisee will need to meet with one of the deans in order to get initial approval for the transfer work. Once the dean has approved the courses, she will direct the student to the necessary departments for evaluation of transfer credit.

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Q. Is there a website to which I can direct advisees with general questions about declaring a major/minor, adding/dropping a class, taking a class on a Pass/Fail basis, etc?

A. Yes. Please visit the website for the A&S Registrar's office at http://as.vanderbilt.edu/registrar.

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