Faculty

Questions about Academic Advising & Registration Frequently Asked by Faculty

Q. I am going on sabbatical for a year, so my advisees will need to be reassigned. How can I get those changes made?

A. Major adviser reassignments will need to come directly from the department. Please send notification of those changes to Lisa Wright.

Q. One of my advisees’ major audits shows Not Satisfied. A substitution will satisfy the missing requirement, allowing for completion of the major. To whom should notification of the substitution be sent?

A. The Director of Undergraduate Studies for your department or program can send a request for variance to Lisa Wright.

Q. One of my advisees’ AXLE audits is not showing a class to satisfy a requirement that the Undergraduate Catalog says it should satisfy. Who can fix this?

A. Please direct your advisee to Michael Muise. In many cases, this is simply an error in the Degree Audit. Mr. Muise will be able to make the necessary adjustments to the audit table.

Q. One of my advisees would like to take classes at another institution during the summer. To whom should I direct him?

A. Your advisee will need to meet with one of the deans in order to get initial approval for the transfer work. Once the dean has approved the courses, she will direct the student to the necessary departments for evaluation of transfer credit.

Q. Is there a website to which I can direct advisees with general questions about declaring a major/minor, adding/dropping a class, taking a class on a Pass/Fail basis, etc?

A. Yes. Please visit the website for the A&S Registar at http://as.vanderbilt.edu/registrar.

General Information

Q. I would like to make changes to the requirements for a major in my department. How can I do that?

A. Substantial changes to major requirements must be approved by the Committee on Educational Programs. Simple changes such as adding or deleting a course from a bin of possible satisfiers for a requirement need to be made in the Catalog. Please contact Michael Muise for more information.

Q. I would like to add a new course; make a course unavailable for Pass/Fail; or modify the title, description, or other attributes of an existing course. How can I do that?

A. Submit the proposal via the Online Request for Curricular Actions: http://as.vanderbilt.edu/orca. If you have any questions, please contact Michael Muise.

Q. I would like to delete a course from my department’s schedule of courses. How can I do that?

A. Deletions can be made during the Schedule Building period. The A&S Registrar's Office will send a Schedule Building packet to department chairs a few weeks into each semester.

Q. I would like to change the time that my course will be offered. To whom should I direct my request?

A. Please make time changes during the Schedule Building period. Since registration is now live, we cannot make time changes after the enrollment period has begun.

Q. I have specific needs for my classrooms (e.g., overhead projector). Who can help me with that?

A. Please make requests for specific room needs during the Schedule Building period. Each Schedule Building packet includes a Special Facilities Request form that can be used for this purpose.

Q. My department would like a list of all of the students who have declared a major or minor in our subject area(s). Can we get such a report?

A. The major/minor report is available in the Registrar's forum on OAK and is updated the first Monday of every month. Please direct ad hoc report requests to Michael Muise; allow two to three business days for standard data processing.

Q. I would like to nominate a student to the honors program in my department. How can I do that?

A. The Director of the Honors Program must nominate the student by submitting a Recommendation for Admission to the Honors Program form for Dean McIntire's approval.

Q. I would like to add a student into my class over the limit. How can I do that?

A. If you are adding the student into the class during the Change Period (the first week of classes), write a note of permission and direct the student to take the note to the AA in your department. The AA can add the student into the class over the limit. If it is after the Change Period, the student must petition the Administrative Committee to add the class past the deadline. You should sign a green Add/Drop card to show that the student has your permission.

Q. I have a lot of students wanting to add my class over the limit. Can I raise the limit and/or change classrooms?

A. Due to very limited classroom space, we cannot make substantive changes to classroom assignments. Please speak with Racquel Goff for information on scheduling rooms.

Q. I need to schedule a classroom for a final exam. Who can help me with that?

A. Information on how to schedule rooms for final exams will be sent to departments toward the end of each semester. Please make any specific room requests at that time.

Q. I need to schedule a classroom for a study session. Who can help me with that?

A. Please direct room scheduling requests to Racquel Goff (2-7937).